Fall Quarter 2020 Funding Request Guidelines for RSOs

RSOs may not be able to receive full funding for their programs for Fall 2020 due to COVID-19.

Here are some highlights regarding your funding request for Fall Quarter 2020:

Before Submitting A Funding Request You Must:

  1. Submit your requests 3 weeks prior to the event date you are planning to saofunds@uw.edu. Applications must be submitted by a Group Administrator.
  2. Please make an appointment with your SAO Adviser as soon as possible to ensure success.
  3. Your RSO may request funding for a one-time virtual program link or service.
  4. Please Note: Ongoing or subscription payments of any kind are not allowed (including those that would be paid once and then require cancelling afterward). Services where the final cost is not known up-front prior to services rendered (such as certain online advertisement services) along with upgrades to an RSO website are also not allowed.
  5. Please Note: Advertising: there may be limitations on some online advertising and marketing platforms. Please discuss your promotional plans with your SAO Adviser.
  6. Honorariums for lecturers, panelists, performers for programs on Zoom or other platforms are allowed. Please note UW faculty, staff and students may not be paid. Talk to you Adviser about specifics before contacting a lecturer, performer, or panelist.
  7. Transportation services off-campus are not allowed (Car, bikes or scooters rentals, UBER/LIFT or buses).
  8. Facility rentals on or off-campus are not allowed.
  9. Decorations, prizes, giveaways are not allowed.
  10. Food and food delivery services are not allowed.

Virtual Event Tips:

Read this PDF for virtual event and program ideas that may help your RSO.

Obtaining Money for RSO Events

Registered Student Organizations will be eligible to apply for funding during Fall of 2020 for online programs and events. Your SAO Adviser has a list of virtual games, programs, events, and platforms that may help your RSO with your programming.  HUB RSO Funds, HUB Travel Grants, Wells Fargo Funding for RSOs, and UW Alumni Association Funds will be open to receive applications for Fall Quarter activities on Thursday, October 1, 2020.  Please make sure you schedule an appointment to discuss your program ideas with your SAO Adviser before submitting your funding request.

How to Apply for Funding

  1. REVIEW: all funding details and policies below prior to applying.
  2. DOWNLOAD: the Event Planning Worksheet and all funding applications you would like to apply for below.
  3. COMPLETE: the Event Planning Worksheet and all funding application(s). Note: if you are applying for multiple funding sources for one event, only one Event Planning Worksheet is required.
  4. SAMPLE Event Budget Planning Worksheet
  5. SUBMIT: completed form(s) to saofunds@uw.edu. Note: all forms must be typed and submitted via email by one of the five Group Administrators. Please let us know if you need assistance completing the forms.
  6. SCHEDULE: a meeting with your SAO Adviser to discuss details of your Event. Your application will be reviewed once you have met with your SAO Adviser.
  7. NOTIFICATION: The RSO will be notified via email when a decision has been made.
    Note: notifications may take ten (10) business days or longer following committee reviews. Please factor this timing into event planning when requesting funds.

Fund Details

HUB RSO FUND

  • We will begin accepting applications for Fall Quarter on Thursday, October 1, 2020.  Winter Quarter applications will be accepted beginning November 16, 2020.  More information about Spring Quarter applications will be coming in January 2021.
  • For policy information, click here.
  • The maximum award an RSO may receive is $500 per academic year.

HUB RSO TRAVEL GRANTS

  • We will begin accepting applications for Fall Quarter on Thursday, October 1, 2020.  Winter Quarter applications will be accepted beginning November 16, 2020.  More information about Spring Quarter applications will be coming in January 2021.
  • During Fall Quarter 2020, RSOs will be eligible to apply for Travel Grant Funding for online conferences or webinars of interest to your RSO.
  • For policy information, click here.
  • The maximum grant an RSO may receive is $500 per academic year, up to $200 per person.
  • All activities must occur before May 31, 2020 for grant recipient reimbursements.

WELLS FARGO FUND

  • We will begin accepting applications for Fall Quarter on Thursday, October 1, 2020.  Winter Quarter applications will be accepted beginning November 16, 2020.  More information about Spring Quarter applications will be coming in January 2021.
  • For policy information and application, click here.
  • The maximum grant an RSO may receive is $500 per academic year.

UW ALUMNI ASSOCIATION FUND

  • We will begin accepting applications for Fall Quarter on Thursday, October 1, 2020.  Winter Quarter applications will be accepted beginning November 16, 2020.  More information about Spring Quarter applications will be coming in January 2021.
  • For policy information and application, click here
  • The maximum grant an RSO may receive is $500 per academic year.

ASUW SPECIAL APPROPRIATIONS

  • The 2020-21 ASUW Special Appropriations Fund opens on October 19, 2020.
  • For additional information visit money.asuw.org or contact ASUW at asuwfb@uw.edu.

GPSS SPECIAL ALLOCATIONS


Updated: October 29, 2020
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