Fund Applications

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2024-25 Funding Request Guidelines for RSOs

We have a new application process and will begin accepting applications on October 23, 2024. Do not submit applications prior to this date, they will be rejected.

Funding requests must be submitted prior to May 25, 2025 at the latest. If funds have been depleted prior to this date, applications will be denied. No activities occurring after June 13, 2025 will be considered for funding.

Funding is contingent on registering your RSO for 2024-25. All RSOs are required to register each academic year. Failure to register your RSO will result in having to pay back any awarded funding.

Before submitting a funding request you must:

    1. Submit your requests at least 3 weeks prior to the event date you are planning. Applications must be submitted by a Group Administrator. Funding is not guaranteed.
    2. Please make an appointment with your SAO Adviser as soon as possible to ensure success.
    3. Ongoing or subscription payments of any kind are not allowed (including those that would be paid once and then require cancelling afterward). Services where the final cost is not known up-front prior to services rendered (such as certain online advertisement services) along with upgrades to an RSO website are also not allowed.
    4. There may be limitations on some online advertising and marketing platforms. Please discuss your promotional plans with your SAO Adviser.
    5. Honorariums for lecturers, panelists, performers for programs on Zoom or other platforms are allowed. Please note UW faculty, staff and student employees may not be paid. Talk to your Adviser about specifics before contacting a lecturer, performer, or panelist.
    6. Transportation services off-campus are not allowed (Car, bikes or scooters rentals, UBER/LIFT or buses).
    7. Facility rentals off-campus are not allowed.
    8. Prizes and giveaways are not allowed.
    9. Food and food delivery services are not allowed.

How to Apply for Funding

      1. REVIEW all funding details and policies prior to applying.
      2. COMPLETE the funding application. There is a single application for all funds, so you can apply to multiple funds with on application form.
      3. SUBMIT completed form. Forms must submitted by one of the Group Administrators listed on the HuskyLink roster.
      4. SCHEDULE a meeting with your SAO Adviser to discuss details of your Event. Your application will be reviewed once you have met with your SAO Adviser.
      5. NOTIFICATION will be sent via email when a decision has been made. Note: notifications may take ten business days or longer following reviews. Please factor this timing into event planning when requesting funds.

Fund Details

HUB RSO FUND

      • HUB RSO Event Funding will begin accepting applications for Fall and Winter quarters on October 23, 2024. Application for Spring quarter events will be accepted beginning January 6, 2025.
      • For policy information, click here.
      • The maximum award an RSO may receive is $500 per academic year.

UW ALUMNI ASSOCIATION FUND

      • UWAA will begin accepting applications for Fall and Winter quarters on October 23, 2024. Application for Spring quarter events will be accepted beginning January 6, 2025.
      • For policy information and application, click here
      • The maximum grant an RSO may receive is $500 per academic year.

ASUW SPECIAL APPROPRIATIONS

      • ASUW will begin accepting applications for Fall and Winter quarters on October 23, 2024. Application for Spring quarter events will be accepted beginning January 6, 2025.
      • For additional information visit money.asuw.org or contact ASUW at asuwfb@uw.edu.

GPSS SPECIAL ALLOCATIONS

      • GPSS Special Allocations will begin accepting applications for Fall and Winter quarters on October 23, 2024. Application for Spring quarter events will be accepted beginning January 6, 2025.
      • For more information visit http://depts.washington.edu/gpss/funding/ or contact GPSS at gpss@uw.edu.

Updated: November 5, 2024
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