Student organizations are eligible for ONE free meeting for two hours or less per week in small or mid-sized HUB meeting rooms in standard sets. Please review the HUB Free Meeting Policy for the most up-to-date requirements.

Free Meeting Requirements

  • No admission/registration charges, sales or donations.
  • No off-campus participation except presenter(s).
  • The reservation must be made at least five (5) working days in advance.
  • No partisan political candidate participation, ballot review or partisan political activity.
  • Room must be used in a standard set.
  • All other applicable reservation fees will apply. (ex – cleaning/maintenance for an event
    with food.)

Small Meeting Rooms

HUB 238: Conference/Board room set for 20
HUB 307: Conference/Board room set for 20

Medium Meeting Rooms

HUB 106: Open space with stacks of chairs and two tables
HUB 214: Open space with stacks of chairs and two tables
HUB 337: Open space with stacks of chairs and one table
HUB 340: Open space with stacks of chairs and one table

Large Meeting Rooms

HUB 145: Open space with stacks of chairs and two tables
HUB 250: Open space with stacks of chairs and two tables
HUB 332: Open space with stacks of chairs and two tables
HUB 334: Open space with stacks of chairs and two tables

Policy Reference

Policy Owner

HUB Event & Information Services
HUB 117/Information Desk
206-543-8191
hubres@uw.edu

Updated: 5/27/26
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