Fund Applications

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2022-23 Funding Request Guidelines for RSOs

Before Submitting A Funding Request You Must:

    1. Submit your requests 3 weeks prior to the event date you are planning to saofunds@uw.edu. Applications must be submitted by a Group Administrator.
    2. Please make an appointment with your SAO Adviser as soon as possible to ensure success.
    3. Please Note: Ongoing or subscription payments of any kind are not allowed (including those that would be paid once and then require cancelling afterward). Services where the final cost is not known up-front prior to services rendered (such as certain online advertisement services) along with upgrades to an RSO website are also not allowed.
    4. Please Note: There may be limitations on some online advertising and marketing platforms. Please discuss your promotional plans with your SAO Adviser.
    5. Honorariums for lecturers, panelists, performers for programs on Zoom or other platforms are allowed. Please note UW faculty, staff and students may not be paid. Talk to your Adviser about specifics before contacting a lecturer, performer, or panelist.
    6. Transportation services off-campus are not allowed (Car, bikes or scooters rentals, UBER/LIFT or buses).
    7. Facility rentals off-campus are not allowed.
    8. Prizes and giveaways are not allowed.
    9. Food and food delivery services are not allowed.

Obtaining Money for RSO Events

Registered Student Organizations will be eligible to apply for funding during for online programs and events. Your SAO Adviser has a list of virtual games, programs, events, and platforms that may help your RSO with your programming.  Please make sure you schedule an appointment to discuss your program ideas with your SAO Adviser before submitting your funding request.

How to Apply for Funding

      1. REVIEW: all funding details and policies below prior to applying.
      2. DOWNLOAD: the Event Planning Worksheet and all funding applications you would like to apply for below.
      3. COMPLETE: the Event Planning Worksheet and all funding application(s). Note: if you are applying for multiple funding sources for one event, only one Event Planning Worksheet is required.
      4. SAMPLE Event Budget Planning Worksheet
      5. SUBMIT: completed form(s) to saofunds@uw.edu. Note: all forms must be typed and submitted via email by one of the five Group Administrators. Please let us know if you need assistance completing the forms.
      6. SCHEDULE: a meeting with your SAO Adviser to discuss details of your Event. Your application will be reviewed once you have met with your SAO Adviser.
      7. NOTIFICATION: The RSO will be notified via email when a decision has been made.
        Note: notifications may take ten (10) business days or longer following committee reviews. Please factor this timing into event planning when requesting funds.

Fund Details

HUB RSO FUND

      • HUB RSO funding for the 2022-23 academic year has closed as of April 26, 2023.
      • For policy information, click here.
      • The maximum award an RSO may receive is $500 per academic year.

HUB RSO TRAVEL GRANTS

      • Travel Grant funding for the 2022-23 academic hear has closed as of May 5, 2023.
      • For policy information, click here.
      • The maximum grant an RSO may receive is $500 per academic year, up to $200 per person.

UW ALUMNI ASSOCIATION FUND

      • UWAA funding for the 2022-23 academic year has closed as of March 1, 2023.
      • For policy information and application, click here
      • The maximum grant an RSO may receive is $500 per academic year.

ASUW SPECIAL APPROPRIATIONS

      • ASUW Special Appropriations funding for 2022-23 has closed to new applications as of April 28, 2023.
      • For additional information visit money.asuw.org or contact ASUW at asuwfb@uw.edu.

GPSS SPECIAL ALLOCATIONS

Updated: May 10, 2023
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