Raffle Fundraising Request Form

Forms can only be submitted by 1 of the 5 RSO Officers. A Raffle Request Form is used for any RSOs conducting an event with a raffle on campus.

Please read WA State Raffle guidelines on next page before completing this form.

Full RSO Name	SAO Adviser	Today’s Date

RSO Officer Name	UW Email	Phone

Purpose of Raffle	Event Date(s)

Event Description where Raffle Tickets will be sold	Event Time(s)

Location of Raffle:	Outdoor Location in Front of the HUB
Other Campus Location(s):
By Organization Members at Various Locations:

We have received permission from the facility manager to sell raffle tickets at the above locations: Yes No

Facility Contact Name	Email	Phone

Items to be Raffled:
Value of the Items:	$	$	$
Attach additional sheet for more items.

Yes No	Sample Raffle Ticket attached for review with the following required items listed:

Cost of the ticket	Prize(s) to be awarded (if more than one prize, all prizes must be stated)
Date, Time and Location of the drawing	Whether or not the purchaser must be present to win
Name of the Sponsoring Organization

Checklist after holding a Raffle

Date and Time of Winner announcement:	Date:	Time:
I will email the name(s) of the winner(s) to my SAO Adviser by:	Date:
Schedule a post-event review meeting with your SAO Adviser:	Date:

Additional Stipulations set forth by SAO Adviser:

I certify that I have read and will abide by the policies for the Raffle Fundraising Request.

RSO Officer Name & UW Email	Date
SAO Approval	Date

Questions? Contact SAO: 206-543-2380 | saofunds@uw.edu | HUB 232

RAFFLE GUIDELINES FOR STUDENT ORGANIZATIONS

The Washington State Gambling Act allows certain nonprofit organizations to use raffles as a fundraiser under specific conditions, without first obtaining a gambling license. For further information, consult RCW 9.46.0315, RCW 9.46.0321 and WAC 230-04-075, or you can contact the Gambling Commission Office at (360) 486-3440.

Procedure for Obtaining Approval For On Campus Raffles

At least three weeks prior to starting a raffle, an officer or representative of the student organization must meet with an advisor in the Student Activities Office and complete a Fundraising Information Worksheet. The worksheet must be reviewed and a permit with all necessary signatures completed before the raffle begins.

Organizations Qualified to Conduct a Raffle

The student organization sponsoring a raffle must:

Be a non-profit with one of the following purposes: charitable, educational, political, social, fraternal, civic or athletic.

Have been organized and operating for at least twelve months prior to selling of the raffle tickets.

Have been issued a letter from the IRS stating they are exempt from paying federal income taxes.

Be able to prove that your organization has made significant progress toward accomplishing your stated purposes during the twelve consecutive month period preceding any raffle.

Conditions for Holding a Raffle

Proceeds must be used for the organization’s stated purpose.

Only members can manage, operate, or sell tickets, and no one can be paid for doing so.

Membership cannot be dependent upon the purchase of a raffle ticket.

Records must be maintained for at least one year from the date of the raffle and should include gross revenue, expenses, how the revenue will be used, prizes given, and who was awarded the prizes.

Prizes must be owned prior to the drawing. Firearms cannot be used as prizes. Alcohol may be awarded as a prize only if a special permit is obtained from the Liquor Control Board.

There are two types of raffles; the following conditions apply to each:

Limited public raffles—tickets sold to the general public (see RCW 9.46.0321) Combined gross revenue from unlicensed must not exceed $5,000 during calendar year. The local police (UW Police, if held on campus) must be notified of the raffle and date and location of the drawing at least five working days prior to the start of the raffle.

Unlimited membership raffles—tickets are sold only to organization members (see RCW 9.46.0315) Gross revenue cannot exceed $5,000 during a calendar year. Tickets must be sold and prizes awarded to regular members only.

Raffle Ticket Requirements

Tickets must be consecutively numbered.

All tickets must be sold at the same price, with a maximum price of $5.00 per ticket.

No complimentary tickets are permitted.

The following information must be printed on all raffle tickets:

Cost of the ticket

Date, time and location of the drawing

Prize/s to be awarded (if more than one prize, all prizes must e sated)

Whether or not the purchaser must be present to win

Name of the sponsoring organization

University Policies and Procedures

Student organization leaders must sell raffle tickets in designated areas outlined by their SAO Adviser.

Conducting the Drawing

The ticket stubs from all ticket sales must be placed in a receptacle in such a manner that each ticket has an equal opportunity of being drawn as a winner.

Note: Conducting an illegal raffle may result in legal action against your organization and/or its officers.